According to a survey, only 45% of the time spent in the office is used productively to carry out the required activities. This means that over half of the working hours are unproductive and could instead be used better. That is why it is important for a business to know how to enhance productivity in an organization. But before that we’ve to know how we waste time.
How We Waste Time?
According to the survey, the times are wasted in:
- Email: Lost time responding to too many and often useless emails
- Meetings: Hours and hours used to participate in long and often poorly organized meetings
- Interruptions: Continuous breaks to respond to non-priority requests
- Administrative practices: Important, but that take precious time for urgent deadlines
The lack of well-defined processes and procedures, the tendency to favor communication via e-mail or through meetings and the inability to establish priorities are the main causes of an organization’s mismanagement of time.
How To Enhance Productivity In An Organization?
Here are 7 tips to enhance productivity in an organization:
1. Easier Communications
Rather than a “sterile” email, picking up the phone and talking to each other can improve relationships between colleagues. Even better if the conversation takes place face to face, maybe during a lunch break.
2. Improve Meeting Management
Try to reduce the amount, duration and also the number of participants, since often colleagues who are not directly involved in the topic of the meeting are also called to participate. It is also important that there is a “moderator” who is able to dictate the timing, topics, and objectives of the meeting.
3. Reducing Email Stacking
A study shows that it takes at least 15 minutes to efficiently resume work after an interruption due to receiving an email. If you need to send important communications, it is better to send a single long email rather than divide the information into multiple messages.
With tools and processes, exploit the benefits of the new technology. There are many innovative tools that are capable of simplifying our life even in the workplace. Say yes to the internet, app, internal communicator, social media and to all the new hi-tech tools that are able to reduce time, simplify processes and improve communication.
5. Attention to Multitasking
Despite being one of the most required skills of an employee, multitasking can worsen the working life of the employee who is forced to divide his energies into more tasks, performing less in all tasks and increasing the risk of errors and misunderstandings. The employees need to harness the ability to keep more activities under control, but without exceeding.
6. Improve Procedures
Few but well-defined procedures allow workers to cope up with activities quickly. Find out which are the most effective procedures to complete a task.
7. Smart Working
Usually one tends to believe that working from home or places other than the office causes a drop in performance due to the many distractions and chores to attend to. But that cannot be any farther from the truth. A recent study revealed that employees get much more efficient when they are allowed to work remotely.
In addition, avoid some bad working habits – multitasking, impulsive browsing and perfectionism. These habits keep you busy all time, but you accomplish little tasks compare to your effort. If you avoid those habits, you can increase your productivity and efficiency.
Organizational productivity depends more on teamwork rather than individual performance. So, it is important to work on enhancing productivity all together as a team.
The Time Habits Team focus on a stress-free living and better performing life. We provide helpful tips and techniques via blog posts, articles and ebooks. Our goal is to help millennials develop healthy habits, manage time better and level up their productivity.